Openscienceforarts Designandmusic Project Meta Wiki

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openscienceforarts designandmusic project meta wiki

Open Science for Arts, Design and Music/Project Project description of Open Science for Arts, Design and Music. This is an edited version of the project description according to the recommendations received (the original application form and evaluation report). The project is developed with the support of swissuniversities in the frame of the programme P-5 "Open Science | Phase A" submitted by 31.05.2021, primary action line "Alternative forms of publications", report on the fundings.

Summary [edit]The disciplinary fields of Arts (photography, visual and performing arts, such as dance, theatre and cinema), Design (including sub-disciplines such as visual communication, industrial design, fashion design and interaction design) and Music (including sound and aural arts) present a series of complex issues related to the reuse and distribution of artwork and of third parties content under copyright, not accessible in public domain and subject to a series of restrictions.

These disciplinary fields produce a wide range of multimedia outputs, they imply action-research and practice-based research, and they collaborate with specialized national Swiss publishing houses. This situation makes the implementation of Open Access in the disciplinary fields of ADM (Arts, Design and Music) particularly complex. At the same time, practices developed within these fields address issues which are relevant in other disciplines. The present project proposal aims at supporting the Swiss disciplinary field of ADM in implementing the swissuniversities Open Access action plan 2021-2024 in collaboration with key stakeholders.

More specifically the project involves a network of Swiss schools of ADM and it develops centralised and local services. The centralised service produces guidelines and solutions for a selection of case studies with the support of a legal team, it produces webinars and training for the local staff, it involves Swiss institutions in international networks and it triggers Green, Gold and Gold Open Access among the publications in the field of ADM.

At a local level, the different schools involved notify case studies, receive training and coaching to support their researchers, teachers and collaborators, to include Open Access and Open Data (i.e. copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula and to negotiate with national publishers specialised in ADM. The project contributes to alternative forms of publications and it participates to international initiatives: it implements in 2022 the guidelines, in 2023 training and coaching, and in 2024 the negotiations with institutional, national and international publishers.

Institutions involved: SUPSI (Ticino), HES-SO (ECAL, Lausanne; HEAD – Genève; EDHEA, Valais), ZHdK (Zurich), HSLU Hochschule Luzern – Design & Kunst (Lucerne), BFH (Bern), FHNW (Basel). Letters of support from Swiss Federal Office of Culture, Pro Helvetia Swiss Arts Council, Swiss National Science Foundation, DARIAH-EU Digital Research Infrastructure for the Arts and Humanities, SARN Swiss Artistic Research Network, SDN Swiss Design Network.

General information [edit]Project content and objectives [edit]Objectives and Pertinence [edit]The proposal aims at supporting the Swiss disciplinary field of ADM in implementing the swissuniversities Open Access Strategy and Action Plan 2021-2024, in collaboration with key stakeholders. The project contributes to alternative forms of publications by negotiating with institutional, national and international publishers in the fields of arts, design and music; it participates in international initiatives and it specifically contributes to DARIAH and DOAJ. Table 1. Project objectives (SMART) Describe the concept and methodology.

[edit]The disciplinary fields of Arts (photography, visual and performing arts, such as dance, theatre and cinema), Design (including sub-disciplines such as visual communication, industrial design, fashion design and interaction design) and Music (including sound and aural arts) present a series of complex issues related to the reuse and distribution of artwork and of third parties content under copyright, not accessible in public domain and subject to a series of restrictions.

These disciplinary fields produce a wide range of multimedia outputs, they imply action-research and practice-based research, and they collaborate with specialised national Swiss publishers. This situation makes the implementation of Open Access in the disciplinary fields of Arts, Design and Music (ADM) particularly complex. At the same time the practices developed within these fields address issues which are relevant in other disciplines.

The project responds to the specific needs related to the implementation of Open Science in the disciplinary fields of ADM, and it provides support through the production of guidelines, training and networking activities aiming at implementing Open Access among national and International publishers. The project involves a network of Swiss schools of art and design and it develops centralised and local services.

The centralised service produces guidelines and solutions for frequent cases with the support of a legal team, it produces webinars and training for the local staff, it involves Swiss institutions in international networks, and it triggers green and gold Open Access among the publications in the field of ADM. At a local level, the different schools involved notify case studies, receive training and coaching to support their researchers, teachers and collaborators, in order to include Open Science (i.e.

copyright management, open licenses, multimedia formats, reviewing processes) within students’ curricula and to negotiate with national publishers specialised in ADM (see Table 2, annex to the proposal, and Table 3, below). Table 2. Areas and activities [edit]Table 3. Activities: centralised service and local services [edit]How does the project meet the objectives of the national OA Strategy and Action Plan?

[edit]The project contributes to the implementation of Open Access in Switzerland by 2024 in the fields of ADM, and it is designed to guarantee the prosecution of Open Access after 2024, implemented and supported by the Swiss institutions working in the disciplinary fields. More specifically the project supports institutions and researchers in reaching 100% of scholarly publication activity in Open Access and all scholarly publications funded by public money in the fields of ADM freely accessible on the internet by 2024 (see Table 4, below, and Table 5, below).

Table 4. Contributions of the proposal to the guiding principles of the OA Strategy [edit]Table 5. Contributions of the proposal to the action items of the OA Strategy [edit]Provide examples of innovative components within your project, with respect to similar initiatives or projects. In particular, to what extent do you ensure the interoperability at national and international level?

[edit]The project is innovative by specifically addressing the needs of Swiss institutions and key stakeholders working in the disciplinary fields of ADM and by producing new tools to address the specific issues of these fields, which are relevant also for other disciplines (i.e. copyright management, open licenses, multimedia formats, reviewing processes for action-research and practice-based research).

To guarantee interoperability at national and international level, it builds on existing national and international projects and initiatives, and it communicates its results and outputs to a broader selected network (please refer to the list of related initiatives in Table 6, annex to the proposal). Table 6. Related initiatives [edit]Impact [edit]Describe your communication, promotion, standardisation and exploitation plan in order to guarantee the future positioning of the envisaged service at national and international level. [edit]The communication plan is structured to address different targets with various communication tools.

During 2022 and 2023 communication will focus on the project partners and stakeholders. In 2024 communication will involve publishers (international and national), and it will focus on disseminating the project results (see Table 7 and Table 8, below). The project and all its content are released under the Creative Commons attribution license (CC BY 4.0); data are released under the Creative Commons zero license (CC0). Attribution is provided to the specific authors and the project (with a link to the project full credits).

For the status quo of the implementation of OA policies and people involved in the schools, see Table 9, annex to the proposal. A list of the requirements in terms of OS and OA coming from relevant grant-makers in the fields of ADM is available on Table 10, annex to the proposal. Requirements in term of OA from a selection of relevant publications in the field of ADM is available in Table 11, annex to the proposal. Table 7. Communication targets, actions and expected impact. [edit]Table 8.

Project outputs, targets and communication tools. [edit]Table 9. Local teams and activities [edit]Table 10. OS and OA requirements of relevant grant-makers in the fields of ADM [edit]Table 11. OA requirements of a selection of relevant publications in the field of ADM [edit]What are the expected benefits for the following target groups: swissuniversities members, their partners, the Swiss scientific community and the society? The present project addresses the issue of managing third parties’ assets in the frame of academic publications, which largely affects the disciplines of ADM.

Arts and design scholar are often researching bodies of works of authors, artists, designers, whose images are protected by the copyright of the respective Estates or of public and private collections. Copyright owners can oppose to open access publications of such assets, thus limiting the effectiveness of research outputs and their dissemination.

In the case of music and performing arts, the reproduction and/or re-enactment of works by living or deceased authors is subject to similar issues, and granting a solid legal framework for such body of works is often complex or inconclusive. Both cases offer insights into problematic topics that can be relevant for other disciplines: the respect of author’s rights in the framework of OA can be relevant for scholars in the fields of literature and history, as well as for intellectual property managers.

The DACS (UK’s flagship visual artists’ rights management organisation) is currently offering seminars open to researchers in order to address and answer their doubts concerning the management of visual assets. Thus, the present project can equally benefit GLAMs (galleries, libraries, archives and museums), that are including visual assets covered by copyright in their publications. See Table 12, below. Table 12. Expected benefits and target groups of the proposal [edit]How does the project promote interdisciplinarity in order to produce effects outside its own field of applications?

[edit]The project extends its effects outside its scope of action by involving national networks and key stakeholders outside academia in the fields of art, design, music, heritage, culture, open license, legal studies, patents, art economy, librarianship and archiving (please refer to the lists of target groups, schools, grant-makers and journals, see Table 12, above and Table 11, annex to this proposal) and by collaborating with existing projects and networks in the field of Open Science (please refer to the list of related initiatives, Table 6, annex to this proposal).

To what extent will the proposed results and/or services strengthen the position of the Swiss scientific community at the international level? [edit]The project addresses specific issues in the disciplinary fields of ADM which are internationally relevant, it produces guidelines released under an open license and it contributes to make journals and monographs in the field of art and design accessible in Green and Gold Open Access. Furthermore the project collaborates with existing projects and networks in the field of Open Access.

In particular the partnership with DARIAH - The Digital Research Infrastructure for the Arts and Humanities is specifically relevant to communicate the project results at an international level and strengthen the role Switzerland has in this field. How are you promoting gender and cultural diversity? [edit]Gender and cultural diversity will be promoted within the project team and the local teams. Training provided will aim at responding to gender and cultural diversity.

How do the measures dealing with age diversity respond to the needs of researchers or pilot users at different stages of their career? [edit]The tools produced by the project (guidelines, webinars and training implemented by the local teams) are meant to reach researchers at different stages of their career, as well as students. If applicable, how does the project address the services usability (adaptation to different digital skills levels) and e-accessibility issues (adaptation to specific disabilities)?

[edit]The documentation published online will be developed following the web content accessibility guidelines (SUPSI has been involved in projects promoting accessibility to museums and heritage for people with impairments and disabilities since 2015). The open licenses also allow republishing research results, for example for text-to-speech readers. What risks are you envisioning regarding the viability of the project once the funding from the OS programme stops? How are you going to address these risks concretely?

[edit]To guarantee the viability of the project once the funding from the OS programme stops, the project is structured into centralised and local services. The centralised service is developed by the project team in 2022-2024 to provide support, training, guidelines and networking to local teams; the local teams will continue to operate after the end of the project. Eventually specific centralised activities could be activated after 2024 by consultants (i.e.

update of the guidelines, new case studies); we are discussing the potential role of SARN Swiss Artistic Research Network to collect feedback and eventually to lead the follow up of the project Mobilization of Resources [edit]Describe the structure of the project (e.g. PERT diagram). Please explain how this project structure seems to respond optimally to the objectives you have set. [edit]See Table 13, below. Table 13. Structure of the project [edit]Description of the work packages [edit]Table 14. Work packages [edit]Table 15. Structure of WP1 [edit]Table 16.

Structure of WP2 [edit]Table 17. Structure of WP3 [edit]Table 18. Structure of WP4 [edit]Describe the work plan (graphical articulation of work packages and tasks and key deliverables over time). [edit]Please complete the milestone table: This table includes 2 to 3 milestones imposed by the program, and can be completed with the project's own milestones. An interim evaluation milestone is only required for projects lasting 24 months or more. Table 19. Milestones of the project [edit]Please complete the table of deliverables. [edit]This table includes mandatory deliverables.

Other deliverables may be inserted by the consortium. Three statuses are possible: public (accessible and distributed in open access), restricted (accessible by the experts appointed for the follow-up of the project and the members of the Open Science Delegation), and internal (only accessible to the project partners themselves). Table 20. Deliverables [edit]Please complete the risk management table. [edit]The table includes an imposed risk regarding the sustainability of services (for projects that provide such service(s)). Table 21.

Risk management [edit]Effectiveness Questions: [edit]What indicators and verification measures are you proposing for the evaluability of project activities? [edit]– Structure of the guidelines including 1. practices in the fields of ADM from all the partners involved, 2. practices of publishers in these fields and 3. responses to major issues related to the implementation of Open Access in the fields of ADM.

– Feedback related to the guidelines: the feedback is requested from the local teams and the stakeholders involved (review process) - criteria: the guidelines present relevant case studies, they provide answers/solutions and relevant information/indications. – Publication of the guidelines or reuse of content from the guidelines by partners and stakeholders.

– Implementation of the training: involvement of participants from all local teams/partner institutions, balanced number of participants male and female, feedback related to the training sessions, capacity of the local teams to implement training in their institutions, pertinence of the training in the partners institutions for students and scholars. – Green or Gold Open Access implemented on institutional publications (expected 70% of the current institutional publications). – Green or Gold Open Access implemented by international and national publishers (expected three international publishers and three national publishers).

– Institutional website with the documentation of the project and/or agreement with a stakeholder for the follow up of the project. How is the risk management matrix evaluable? [edit]The risk assessment was created by identifying risks for each activity planned within the project. The evaluation of the risks drove to a mitigation plan which was included within the project. The evaluation reported in the risk management table considers likelihood, probability and impact (see Table 21, above). How does the adopted work plan support the achievement of project objectives?

The work plan is designed to support Swiss schools of art and design in implementing Open Access by 2024 and to achieve all the specific project objectives in line with the national Open Access strategy and implementation plan (see Table 22, annex to this proposal, and Table 23, annex to this proposal). Table 22. Specific project objectives, activities and deliverables [edit]Table 23. Problems and envisioned topics for the guidelines [edit]How does the governance of your project safeguard the proper participation of partners and clients/users in the decision-making?

[edit]The structure of the project combines a centralised approach and a decentralised approach. The governance of the project is assured by the centralised team which involves all partners in regular meetings – twice a year – to inform, collect feedback and engage all project members in the decision-making process. The support provided by the centralised service and implemented by the project team is based on the case studies proposed by the local teams; guidelines and reports are reviewed by the local teams.

Training and coaching is provided on-demand and by working in small working groups. The project proposal was reviewed by all partners involved and adjusted according to feedback and proposals to better suit the needs of each school. Efficiency Questions: [edit]To what extent is your project avoiding duplication of effort and redundancy among swissuniversities members? [edit]By involving all Swiss schools of art and design and their Open Access officers (i.e.

in the cases of HES-SO, ZHdK and SUPSI), the project avoids duplication of effort and redundancy among swissuniversities members in the fields of ADM. Furthermore it ensures to benefit from existing tools and experiences by collaborating with existing projects and networks. To what extent does your project team have the necessary skills to achieve the objectives? [edit]The project team is managed by Iolanda Pensa and led by Iolanda Pensa. It further includes a scientific collaborator and a legal consultancy.

How could the available resources be improved or optimized (or even completed during project implementation) to achieve the objectives? [edit]Within the project structure, funding and in-kind contributions from the partners are essentially meant to support the local teams and their activities; while the federal contribution is meant to support the centralised service implemented by the project team.

This distribution of resources and expenses allows the Swiss schools of art and design to commit and invest resources into the local implementation of the OA Strategy and Action Plan within their institution, while benefiting from the support of the project. The project starts in 2022 to allow all partners to allocate the necessary resources in their financial plans. Annexes to the present application [edit]- Budget Form PgB Multiple Projects - Detailed budget - Table 2. Areas and activities (included in the text above) - Table 6.

Related initiatives (included in the text above) - Table 9. Local team and activities (included in the text above) - Table 10. OS and OA requirements of relevant grant-makers in the field of OS-ADM (included in the text above) - Table 11. OA requirements of a selection of relevant publications in the field of OS-ADM (included in the text above) - Table 22. Specific project objectives, activities and deliverables (included in the text above) - Table 23.

Problems and envisioned topics for the guidelines (included in the text above) - Profiles of the team members - Letter of support from DARIAH - Letter of support from Pro Helvetia Swiss Arts Council - Letter of support from Swiss Federal Office of Culture - Letter of support from Swiss Artistic Research Network - Letter of support from Swiss Design Network - Letter of acknowledgement from Swiss National Science Foundation Credits [edit]- Project concept and principal investigator: Iolanda Pensa - Project description: Iolanda Pensa with the involvement of all partners.

Review [edit]- Approval conditional on the requirement to advocate not just for Open Access options provided by publishers (“gold OA”/”green OA”), but also for alternative/innovative business models (for example “platinum”/”diamond”). Other recommendations - It should be made clearer that all material produced (whether guides, case studies, recordings, training and educational material, or publications) will/can be provided under FAIR conditions at the end of the project to the best extent possible. Providing material openly on “institutional websites” is not enough for achieving FAIRness.

Governance of the project could be reinforced with a steering committee to include external expertise who can play the role of “critical friend” but also be an escalation route for any conflicts (members could be drawn for example from those who have provided letters of support). - Risk analysis did not include any risks caused by unforeseen delay to the project, and how those would be remediated, or activities re-prioritised. Official documents [edit]- Review of the project https://www.swissuniversities.ch/fileadmin/swissuniversities/Dokumente/Hochschulpolitik/Open_Access/Results_of_call_for_proposals_212/212-005_OS-ADM_Consolidated_Evaluation_Report__online_version_.pdf - List of supported projects by swissuniviersities https://www.swissuniversities.ch/fileadmin/swissuniversities/Dokumente/Hochschulpolitik/Open_Access/Results_of_call_for_proposals_212/212_Result_of_the_call_deadline_31.05.21_final.pdf

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